How Enterprise Document Management Can Benefit Your Business

Think of a typical office about three decades back and you can visualise the dozens of racks and thousands of files containing important documents nicely staked up. All that is gone and you see swanky office with important business data being stored in local workstations, servers and clouds. But with tons of documents being created each year managing them is posing serious challenge to organizations. This is where an Enterprise Document Management system can streamline the entire process. Here is how it can help you -

• Higher Data Security – Imagine a situation where important business documents are hacked by cyber criminals or they fall into the hand of one of your rivals. This can deliver a death blow to your business. With most businesses not having any safety protocol for document management this threat is much more serious than you think. EDM systems increase the level of security for your data and restrict their access only to authorized personnel.
• Improved Reporting – As a part of your training, presentations or other corporate activity you would be gathering reports and documents from multiple sources. Sorting and organizing them can be a painstaking process especially when you are handling large number of documents. An Enterprise Document Management System would allow you to store, organize and compare different versions of the documents and reports.
• Streamlines Training – Training and keeping your workforce updated on the latest business process is one of the most important corporate exercises in today’s world. But do you have a proper system to manage all your presentations? Are all training materials seamlessly available to people who need it? These EDM tools come with robust Content Management Systems that streamlines your training process.
• Time Saving – While this is one of the most obvious benefits of such a system it deserves to be mentioned. If you don’t adopt an organized approach to document management your team is likely to spend hours searching and sorting documents often shifting their focus from core functions. With such a system in place you will be able to improve productivity of your resources which directly helps in increasing your profits.

Summary – In this article we discuss some of the biggest benefits of Enterprise Document Management systems and how they can streamline your entire business. 

Increase Attention Level During Your Lecture Or Meeting By Using An Audience Polling System

Audience polling systems are the best way to increase the level of interaction between a presenter and an audience. Response technology makes use of wireless devices called keypads, data collectors called receivers and presentation software operated by a speaker to create an interactive slideshow. By using audience polling technology, the presenter can increase the retention level of an audience by asking interactive questions and immediately showing the results in real time. Polling systems are utilised by meeting producers, associations, and audio visual teams to engage audiences during live events and instructor-led training.

Participants respond to questions through handheld devices called clickers

Response systems collect audience feedback through wireless clickers, or internet-connected devices such as smartphones, tablets, and computers. A base station, or receiver, communicates with the keypads and transfers the participant data into a computer. Once received by the system, each vote is quickly aggregated and displayed on the screen in a graphical form. Presenters can review the data live during a presentation, or simply save it and analyze it after an event. Many speakers use audience polling to conduct pre- and post-evaluations, live event surveys, or quickly help groups come to a consensus.

Instructor-led training environments

Trainers use audience polling to track and document trainee performance and course curriculum. Keypads are assigned to employees and distributed prior to a live training so that answers can be tracked down to each employee. During the course, trainees use the clickers to respond to questions and quizzes integrated into the presentation. Participants’ responses are stored within the system and organized into a variety of reports. The data collected during the training session is often stored for analysis or documentation of participant attendance, performance, and course completion. It can also be exported to a central Learning Management System (LMS) for enterprise-wise tracking or compliance purposes.

Increase Knowledge Retention And Participant Engagement

Audience response systems are a group communication tool used by presenters, trainers and educators.  Associations, corporate training departments, and educational institutions use audience response systems to enhance engagement in classrooms, increase retention of lesson content, and make safety and ethics training memorable and accountable.

 Evaluate goals of your company to buy the best ARS device

• Whether you want to rent or buy, investment in an ARS system is the best way to inject interactivity into the traditional didactic lecture
• Audience response systems generally provide customers with options for response devices and software programs so each system can be customized to match the needs of your organization
• Before buying an ARS system, determine your typical group size, presentation format, and polling need so that you can properly assess which system will work best for you
• Once you have determined the specific scope of your purchase, make sure the ARS provider offers lifetime product support, extended equipment warranties, and the option to include remote participants with mobile polling capabilities.

Find out how often you are going to use audience response technology

When looking for audience response system to buy versus event rental options, it is best to determine your frequency of use. Is it a one time use, monthly event, or a daily training class? The rule of thumb is if you plan on using the system more than 3 times a year, it makes the most sense to buy a system rather than to rent the system on a per-event basis.  Most users who buy a system use it at least 3-4 times a year.  Many trainers and educators use audience response systems daily to educate, engage, and entertain their participants.

How do people use Audience Response Systems?

Audience Response Systems can be used by associations to conduct elections. They are utilized by educators to test, quiz, and take attendance.  Presenters use the technology to poll their audience and ensure everyone is on the same page.  Trainers use the technology to reinforce key concepts and document compliance.